Shamrock Hockey League

POLICIES & GUIDELINES

A. FINE STRUCTURE

B. GENERAL LEAGUE POLICIES printable version

C. GUIDELINES FOR ANNUAL ALL-STAR GAME printable version

A. FINE STRUCTURE:printable version prinble version

Game cancellations:
Rule #8:
Game change sheets must be submitted for any game cancellation. Any game cancellation other than for weather or unforeseen circumstances must be completed at least 7 days prior to the scheduled date and a rescheduled date must be set and agreed upon within 14 days. Games cancelled due to weather or arena breakdown require reasonable notice. Contact persons are responsible for all
cancellations and rescheduling.
A team's failure to meet its game commitment will be fined $150.00 with payment payable to the Shamrock League. The League will then reimburse the center of the non-offending team the full amount of $l50.00.
This rule is intended for last minute cancellations and mainly those cancellations by persons other than the Shamrock contacts. As noted in rule # 8, all cancellations or rescheduling of games must be completed through and by the Shamrock contact for each center. It is a good practice to fax your game change notices through to the other contact for their signature for confirmation purposes only. The intent is to offset the expenses for referees and off ice officials due to a last minute cancellation.

No attendance at a League Meeting:
Any association not represented at a scheduled league meeting will be fined $25.00. It is the responsibility of the Shamrock Contact Person to ensure that if he/she cannot attend a scheduled meeting of the League that he/she make arrangements within his/her own organization to provide an alternate representative to receive monthly information of behalf on the League and to provide in return any information required of his/her center. A cheque issued by the offending center is required as payment for all fines. Failure to make payment will be dealt with through the members and if not paid, the monies will be retrieved through the centers bond held by the League and the bond amount shall be replenished to its full amount prior to the start of the following season.

Protests:
Protest fee is $25.00 Defense fee of a Protest is $15.00. A team entering a protest must do so in writing by Fax or Registered mail to the League President with copies going to the appropriate contact person. The letters or fax must be postmarked within 48 hours of the start of the game. Teams wishing to file a defense must do so within 36 hours after being notified of the protest by the President. The executive committee will rule on the protest. Any financial awards are due within fourteen (14) days or funds will be taken from the bond account. The center must reimburse the bond account by the end of the current season or face suspension. Protests shall be as per OMHA rules and regulations where applicable.

Failure to meet League commitments:
Rule #12:
All league games must be played. Any league game not played by one week after the schedule is finished will result in a fine. The League Executive will mediate any rescheduling difficulties.
League games not completed as per Rule 12: the home center not providing the actual game time for the scheduled or rescheduled game date shall be fined $200.00. Also a visiting team who fails to meet previously agreed upon rescheduled dates of games and does not attend on the date provided and as shown on a game change sheet previously submitted to the statistician shall also be fined $200.00
Fine money shall be distributed as follows- $100 awarded to the offended center and $100 to the league.

Definition of a “Complete Game”:
The Shamrock League shall consider a complete game as per OMHA rule #26, table 26A, line A. (therefore the minimum length of a game is 30 minutes of non stop playing time) In the event any League game or League Playoff game is not completed, the League will require that the Center responsible for the incomplete game shall arrange the sufficient amount of ice time to complete the remaining
time, to equal the total of the 30 minute minimum game length. The game time remaining may precede the next regular scheduled game or time may be made available by the Visiting center if acceptable to both Centers. In either circumstance the League will consider and rule on the options available and their decision will be binding. Consideration of OMHA rule #53 shall also be noted in this context.

Game sheets to statistician:
Rule #11:
The contact person is to ensure that game sheets and game change sheets are forwarded promptly.

All game sheets (white copy) to Lori Van Osch (O.M.H.A. Convener)
Statistician’s copy of game sheets and white copy of game change sheets to Dennis Kints
All sheets from each calendar week, Monday to Sunday, are to be mailed postmarked no later than Wednesday of the following week. A fine will apply for each sheet not forwarded on time. Game sheets (white copy only) sent directly to Sue Michalski (O.M.H.A. Executive Member) by the referee (i.e. match penalties) will not be covered by this rule.
All game sheets from each calendar week, Monday to Sunday, are to be mailed and postmarked no later than the Wednesday of the following week. A $10.00 fine will apply for each sheet not forwarded to the League statistician on time. Game sheets (white copy only) sent directly to Sue Michalski (O.M.H.A. Executive Member) by the referee (i.e. match penalties) will not be covered by this rule.

B. GENERAL LEAGUE POLICIES:

Policy for donations and gifts:
The league has established an understanding that on behalf of it’s members the executive will be entrusted to act on it’s behalf on issues regarding gifts and or donations for times of bereavement, sickness, injury and appreciation etc. The league has agreed to a maximum amount of $75.00 for any such individual gift or donation. All such gifts or donations will be recorded at a general meeting for information to the members. Members are encouraged to notify an Executive member on any situation where this may apply.

Championship Plaques:
The league has established an understanding that on behalf of its members the League hands out Plagues to recognize champions for the numerous divisions and age groups within the League. It is the responsibility of the center that is the recipient of these plaques to ensure that the engraving is completed at their cost. It is the Shamrock representative’s responsibility to ensure the location of the Plaque and have it returned to the League for distribution for the next season by no later than the January general meeting of the Shamrock League. Failure to return the plaque shall result in the League being reimbursed by the Center who was responsible for that particular plaque. The Shamrock representative for that center will be forwarded a bill for the cost to replace the plaque or the funds reclaimed through the centers bond, which shall be replenished prior to team registration in the following year.

Individual Team Movement:
The league will entertain requests by its member Centers to have an individual first team play in the Additional Entry division for the current season only. The Center requesting the move will be required to present its request during the regular August and September League meetings. No further requests will be accepted after the September meeting. The League reserves the right to overturn a decision made to move any team down. At the November meeting team records will be reviewed and concerns by other League members can be presented. If it is determined that a team may be stronger than what was presented to the League members, the members may in turn vote to move the team back to the “A” division with their points set at zero.

For Constitution – Definition of Bond Account:
The Bond Account is a deposit comprised of a One Hundred Dollar ($100.00) Security contributed by each member of the Shamrock League. Any member who does not meet their financial obligations to the League shall have any outstanding balances paid from the Bond Account in their name. The Center must then reimburse the Bond Account by the end of the current season or face suspension from further involvement in the Shamrock League. The League treasurer maintains the Bond Account as a separate interest bearing deposit account. It is used as a last resort to settle a member’s Shamrock League financial discrepancies only.

New Scheduling Procedure:

August meeting on the 2nd Monday
Scheduler will set final date to receive “A” team ice times to prepare the October schedule. A mass e-mail reminder (or fax) will be sent out four days prior to the final date to submit individual team ice times. After the final date, the scheduler will prepare the October “A” schedule based on the ice time information received to date.
Centres who do not submit the required information on time will be fined $25.00 for each team with missing information and will have their October schedule prepared based on the previous seasons ice time.
The Scheduler will contact the 2nd vice president to report the centres who have missed the deadline date.
The 2nd vice president will contact the offending centres to inform them they have missed the deadline, review the process and apply any related fines.
Any changes required to the October schedule will be made by the centre contacts using the League game change forms. Centre contacts will communicate changes for the Scheduler through the 2nd vice president after the date deadline regarding the October schedule has passed. “DO NOT CONTACT THE SCHEDULER DIRECTLY”
September meeting on the 2nd Monday
The “A” schedule will be delivered to centre contacts with games scheduled for the month of October only.
Scheduler will set final date to receive information for all coaches and managers.
Scheduler requires “A/E” ice times for preparation of the full season schedule.
No changes to A/E information submitted can be accommodated after this meeting date. Any required changes to the “A” schedule, to complete full schedule for the remainder of the regular season, will be allowed on this meeting date only. Any changes to ice times, from a Centre, required after the deadline date will be forwarded to the 2nd vice president for the executive to review. Any ice time changes to the final schedule required after the deadline date and based on an executive review and ruling, those changes shall be completed by the centre contacts using the league game change forms. ie: any ice time change requiring a schedule to be completely redone would not be accepted. In this circumstance a centre would be required to reschedule the entire season themselves using the League game change forms. The original schedule takes precedence therefore no games should be moved to accommodate the required changes. The centre is also responsible to get the game change information to the scheduler. Centre contacts shall communicate changes for the schedule through the 2nd vice president after the regular September meeting regarding the final “A” and “A/E” schedules. “DO NOT CONTACT THE SCHEDULER DIRECTLY”
Extra September/October meeting
A scheduling meeting is to be held three weeks following the regular September meeting to prepare and distribute the full season "A" and "A/E" schedules).
Any conflicts from this point will be resolved by the centre contacts using league game change forms. The "A" schedule will start the 1st weekend of October and the "A/E" schedule will start the 2nd weekend of October.

C. GUIDELINES FOR ANNUAL ALL-STAR GAME:

1. The location of the annual All-Star games will alternate from the two divisions, with the South centres submitting a request to host during Even years and the North centres submitting a request to host during Odd years. The League will receive submissions and the members will determine the host by election or similar means.
2. The All-Star format is for Minor Midget (15yrs olds only) and Major Midget.
3. The All-Star games shall be back-to-back games, to be held on a Weeknight during the Second week of January of the current hockey season.
4. The host centre shall provide a minimum of four (4) hours of ice time.
5. The games are to be officiated by a three-man system.
6. Member organizations will cover the costs of the sweaters. Each centre will provide payment per participant, representing their centre, with the payment made out to the Shamrock Hockey League.
7. The sweaters provided will be donated to the players chosen by their centres to participate, with each sweater bearing the name of the participant on the back of the sweater.
8. The host centre will be responsible to provide a program for the evenings events, to include the players name and centre. The cost to be absorbed by the host centre. The program must state that this is the “Shamrock All-Star Game” (Program advertising is allowed upon approval of the League)
9. Each centre to send two (2) Minor Midgets (15 yr. olds) and two (2) Midgets skaters to participate at the All- Star game. Centre contacts to be responsible to forward names of participants to League official by December 15 of the current hockey season.
10. The Head Coach for each team shall select Three (3) goaltenders and each goaltender will participate on an equal time basis.
11. Team officials will be determined by the following standard:
Head Coach: from the team that is first (1) place in points in each division as of the December general meeting Assistant Coach: from the team that is first (1) place in points in each division as of the December general meeting
Assistant Coach: From the host centre Trainer: From the host centre (If the Host team is the first (1) place finish at the December meeting, than the Head Coach and Trainer will be from the Host centre and the Assistant Coaches will be from the Second (2) place team as of the December meeting.
12. The Host centre will notify the offices of the OHA and OHL with times and dates of the game for scouts to attend, as soon as date is established.
13. The Host centre shall appoint an individual to select a Player of the Game for each division of each game. (gift optional for player of the game and will be the responsibility of the host centre)
14. Gate admission as per Shamrock League rules of Operation for current year (no passes to be accepted as admission)
15. Advertising is the responsibility of the Host Centre.

16. Host Centre may provide a Media/Guest area for exchange of Player Information and fellowship.